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Many organizations have discovered that using a portal for board members that has remote voting capabilities helps increase participation by members who are unable to attend meetings in person. It’s easier to manage and more reliable. It also offers a simple way for members to vote from any location. There are a few important things to consider when it comes to casting votes remotely.
It is important to keep in mind that email is not the right medium for an individual vote. Cybercriminals can easily hack into personal and business email accounts and alter the results. This could result in a vote that is null and null. This kind of fraud would be extremely difficult to detect and prove without a highly-secure system such as the board portal used by many organizations.
A vote sent by email may not reflect the true intent of the person casting the vote. When a member responds to a vote, they may choose between a simple yes/no or an extensive explanation of the issue. This can confuse other voters or lead to an unclear outcome to the vote.
This is why it’s crucial for any company that is considering implementing email voting to have a stringent procedure in place. A thorough training session on the software that the company uses must be provided ahead of time to ensure that everyone is comfortable with how to use it before any remote votes take place.
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